Transport & vehicle rental
Your fleet, drivers and contracts in a single schedule
For staff transport companies and car rental agencies: vehicle scheduling, customer contracts, servicing, deadlines and profitability tracked vehicle by vehicle.
The problem
What makes fleet management expensive
An immobilised vehicle, expired insurance or a double booking costs far more than software. And these incidents almost always come from a fragmented schedule.
A fragmented schedule
Bookings and assignments are tracked on Excel, a whiteboard and the phone. Conflicts appear at the last minute.
Missed deadlines
Insurance, road tax, technical inspection, oil change: one missed deadline immobilises a vehicle or leads to a fine.
Unknown profitability
Fuel, servicing, tyres, repairs: without tracking per vehicle, you cannot tell which ones earn money and which ones cost it.
Approximate invoicing
Routes, mileage, overtime and rental days are invoiced from memory, with things forgotten.
The solution
What your fleet software does
Our DoliFleetPro module, built into Dolibarr, covers operations and management in the same tool.
Vehicle scheduling
A calendar view of the whole fleet: availability, bookings, assignments to routes and drivers, with no double bookings.
Rental contracts
A contract generated in a few clicks: customer, driver, dates, mileage, deposit, check-out and check-in inspections.
Servicing and deadlines
Alerts before insurance, road tax and technical inspection expire, and oil change reminders based on mileage.
Staff transport routes
Regular routes per customer, vehicle and driver assignments, tracking of completed trips.
Trip invoicing
Invoices generated from completed trips or rental days, with extras and penalties.
Profitability per vehicle
Revenue and costs (fuel, servicing, repairs) per vehicle to decide when to replace it.
Day to day
From booking to invoice
Booking
The schedule shows which vehicles are available for the requested period.
Check-out
Contract or trip, mileage and inspection recorded.
Check-in
Mileage, fuel, any damage: everything is logged.
Invoicing
Invoice generated from the contract or trips, payment tracked.
Staff transport: reliable routes for your customers
For staff transport to factories and industrial zones, the tool organises regular routes per customer and shift, assigns vehicles and drivers, and prepares monthly invoicing based on the trips actually completed.
Modules
The building blocks of your ERP
A Dolibarr core extended with our in-house modules. Discover our Dolibarr business ERP.
Your project
How does the implementation work?
Free assessment
A 30-minute conversation to understand your organisation, your current tools and your priorities.
Proposal and configuration
A written scope, then an ERP configured to your rules: documents, permissions, numbering, processes.
Data and training
Import of your existing Excel files and training of your teams on their own cases.
Go-live and follow-up
Support at go-live, then ongoing support and improvements as you need them.
Is the software suitable for a small rental agency?
Yes. It is useful from around ten vehicles, and the cost stays under control since there is no per-user licence.
Can we manage deposits and damage?
Yes: deposit collected or held, check-out and check-in inspection with photos, damage charges added to the invoice.
Is GPS tracking built in?
The software can connect to some vehicle tracking solutions depending on the provider. We look at this integration during the assessment.
Do drivers have access to the tool?
Yes, with limited permissions: they see their trips on their phones and report mileage, fuel and incidents.
Can we track fines and accidents?
Yes. Each vehicle has its history: accidents, fines, repairs and documents, linked to the driver concerned.
Further reading