A staff transport or vehicle rental company manages dozens of parameters every day: available vehicles, drivers, routes, customer contracts, maintenance, administrative documents. When everything relies on an Excel sheet and phone calls, scheduling errors are costly.
The most common difficulties
- The same vehicle assigned to two jobs at the same time.
- Forgotten servicing and roadworthiness inspections.
- Documents (insurance, permits) expiring without any alert.
- Routes invoiced approximately.
- No visibility on the real profitability of each vehicle.
What fleet management software brings
A single schedule
Vehicles and drivers are scheduled in the same calendar. Conflicts are detected before they happen, and everyone knows where they need to be.
Two businesses in one tool
Staff transport (regular routes for your corporate customers) and vehicle rental (short or long term) share the same fleet. A single tool prevents renting out a vehicle already committed to a route.
Tracking each vehicle
Mileage, servicing, repairs, fuel, documents and due dates: the vehicle record centralises everything, with alerts before each deadline.
Reliable contracts and invoicing
Each customer contract defines routes, rates and frequency. Invoicing is prepared from the jobs actually carried out, with no omissions or double billing.
Profitability per vehicle
By comparing revenue generated with costs (fuel, maintenance, insurance, driver), you identify profitable vehicles, those to replace and contracts to renegotiate.
Indicators to track
- Fleet utilisation rate.
- Cost per kilometre per vehicle.
- Revenue per vehicle and per customer.
- Number of vehicles off the road and average downtime.
- Upcoming administrative deadlines.
Our DoliFleetPro module
We developed DoliFleetPro, a Dolibarr module dedicated to staff transport and vehicle rental, with a single fleet and schedule. It integrates with the rest of the ERP (customers, contracts, invoices, payments). Discover it at gestionnaire.ma.
Frequently asked questions
Is the module suitable for a small fleet?
Yes. As soon as a few vehicles are shared between several customers or uses, a centralised schedule prevents conflicts and oversights.
Can drivers check their schedule?
Yes, from a smartphone browser, with access limited to their own jobs.
Can we import our history?
Yes, vehicles, customers and contracts can be imported from your existing files during setup.
See also our custom business ERP offer.
Does your fleet schedule still fit in an Excel file?
Book a free 30-minute assessment: we analyse your organisation and you leave with concrete recommendations.